The temperatures have fallen and snow is on the ground, but that doesn’t mean it’s too early to start planning your spring or summer event. In fact, now is when you should start putting the details together for your warm weather outdoor event to ensure that everything will run smoothly. Whether you’re planning a wedding, large community event, fundraiser, neighborhood party, or anything else, you’ll need to take four important steps well in advance of the big event:
- Vision Board
- Check Event Calendars
- Generate a Guest List
- Secure Popular Vendors in Advance
The first step in planning a great event is visualizing what that event will look like. Put together a vision board that highlights who will be at the event, what kind of food will be served, which decorative touches you’ll use, how you’ll organize your venue, etc. Having visual examples of what you want to accomplish will
For big events, always check local public calendars to ensure that your event won’t have to compete against any other popular happenings. You want to give your event the best chance of succeeding by not dividing your audience.
For smaller events, check the personal calendars of key guests to find a date that’s suitable for everyone that you want in attendance. Don’t make people choose between your event and other important things going on in their lives.
Decide who you’ll invite and start creating invitations or event announcements to get people invested in your event early on. The more buy-in you get for your event at the beginning, the more interest you’ll generate and the more help you’ll have planning the event later on.
The hardest part of planning any event is finding the right vendors. Whether it’s a caterer or portable restroom service, be sure that you can book the best vendors for your event. Call in advance to research rates and put down a deposit to hold your date.
Kerkstra Luxury Portable Restroom Service Inc. provides portable restroom service across Michigan and luxury restroom trailers for all of the states surrounding the Great Lakes. Take a look at our mobile restroom trailers and request a quote today!