How to Avoid a Scheduling Conflict with Your Large Event

Here at Kerkstra we’ve definitely seen our share of large events delivering portable toilets and luxury restroom trailers all across Michigan, which is why we know that the worst thing that can happen is a low turnout. If you’re planning a large event, you want to make sure that your hard work pays off by attracting lots of attendees (especially if it’s a paid event). Whether you’re planning a community gathering, a music festival, a big wedding, or any other get together, these tips will help you avoid a scheduling conflict:

Consult Key Guests

If you have a way to communicate with your VIP guests, ask them which dates and times work best for their schedules in advance. You can email executive employees for corporate events, poll existing customers for in-store events, and set up an online survey for local community events to determine when to have your gathering. This will give you a better chance of getting more of them in attendance and will put your event on their radar so that they can schedule accordingly.

Check Community Event Calendars

The last thing you want to do is plan your event for the same day as another popular event in your area. Making your event compete for attendees with other big local happenings means that you’ll lose at least some people that would otherwise have been in attendance. It also means that any advertising that you do leading up to the event may end up being overshadowed if the other event organizer has a bigger marketing budget.

Respect Holiday Plans

Holding events on major holidays or over holiday weekends only works if the event has something to do with the holiday (like a Fourth of July picnic and fireworks show or Turkey Trot run). Otherwise, your event will conflict with people’s normal celebration of the holiday with friends and family. This is why wedding planners often advise against scheduling a wedding on a major holiday to respect guests’ plans.

Consider Your Target Audience

Think about who you want to come to your event and then pick a date and time that works well for them as a demographic. For instance, if you want to attract families with young kids, don’t have your event start too late or run for too short of a period of time, otherwise it may conflict with bedtimes or nap schedules, limiting attendance.

Use Past Dates

If the event that you’re planning is an annual event, lean on when you’ve had it before. For instance, if you typically have your event on the first Saturday in December, assume that your guests are expecting your event to take place at that time again this year and don’t stray too far from that normal date. This gives regular attendees the opportunity to plan well in advance so that they can come out to your event again.

Kerkstra Luxury Portable Restroom Service Inc. provides portable restroom service across Michigan and luxury restroom trailers for all of the states surrounding the Great Lakes. Take a look at our mobile restroom trailers and request a quote today!

Where Will You See Kerkstra This Summer?

The summer is our busiest time of the year, which means that we’ll be hauling trailers all over the state to some of Michigan’s most picturesque destinations. If you want to know where you’ll see our guys, check out these popular events that we’re booked for every year:

Weddings

Wedding season certainly keeps us busy! Whether it’s a wedding inside a barn, in a public park, or at a private residence, our luxury restroom trailers add a touch of elegance to outdoor nuptials. With a variety of restroom trailer sizes and configurations, our fleet provides tons of options for weddings of all sizes! No guest list is too small (or too large) to benefit from our fancy bathroom trailers.

Concerts

Outdoor concerts and music festivals are a hallmark of the summer season and all those people grooving and music to their favorite bands need a place to use the bathroom. That’s where we come in! Our luxury portable restrooms provide an upscale solution for on-stage talent, concert-goers, and event organizers alike. For multi-day events where attendees will be camping out, we also offer shower trailers to provide the ultimate in bathroom accommodations.

Corporate events

Corporate functions keep us busy year-round, but they’re especially prevalent in the summer months. One of the most popular features that appeals to corporate clients is our family-friendly options such as handicapped (and stroller) accessible stalls. Whether it’s a whole-company gathering, or a large team function, our trailers and standalone units offer a lot of options for corporate event planners looking for a portable restroom supplier.

Festivals

Local festivals, fairs, circus appearances, and other public attractions are an opportunity to see our luxury restroom fleet in action. We provide VIP trailers for all sorts of community gatherings and each year the lineup changes.

Races

We’re a staple at marathons and half marathons around the Grand Rapids area, but we also provide portable toilets and luxury portable restroom trailers to community races elsewhere in West Michigan. Whether it’s a fun run or a race for serious athletes, our bathrooms provide competitors and spectators with clean, reliable solutions.

Kerkstra Luxury Portable Restroom Service Inc. provides portable restroom service across Michigan and luxury restroom trailers for all of the states surrounding the Great Lakes. Take a look at our mobile restroom trailers and request a quote today!

Will Your Outdoor Concert Draw a Large Crowd?

concert crowd
Spring is rapidly approaching, which means that outdoor summer concerts are right around the corner. If you’re a concert-goer, all you have to do is stock up on sunscreen and download the latest ticketing app to your smartphone. However, if you’re a concert planner, you have a lot of work ahead of you to make a great show. Planning an epic concert is no easy task, but if you have these four must-haves, it’s a surefire recipe for success:

Top Talent

Booking top talent is the most important part of putting on a great concert. Audience members will forgive a lot of other things, but having crummy opening acts or a stale lead band is a concert killer. Get top bands and you’re sure to have a solid show and keep attendees coming back season after season.

Food & Beverage

Not providing food and water for concert-goers during the hot summer months can lead to fatigue and heat stroke, which is reason enough to have food vending at your event. But on top of just meeting people’s physical needs, offering items for purchase gives people reason to stick around longer. This keeps crowds at your concert, increasing positive publicity and boosting your chances for having subsequent successful concerts.

Plentiful Sitting/Standing Room

People don’t like being crammed into venues for concerts, especially when it’s hot out. Provide enough space for people to stand or sit comfortably. If you’re going to allow people to bring in chairs, coolers, and umbrellas, put restrictions on sizes so that there’s enough room for everyone.

Enough Restrooms

Failing to provide enough restrooms for an outdoor concert can lead to people using the bathroom wherever they’d like, which is the last thing you want to encourage. Keep the location of your concert sanitary and the event dignified by having plenty of bathrooms for attendees. Talk to your portable toilet supplier to determine how many units you’ll need for your event, and then rent a few extra just in case.

If you’re planning a weekend or week long music festival, you may also want to provide shower trailers so that attendees can get cleaned up. These are especially popular for events where people are camping in conjunction with the festival. You have a lot of options when it comes to offering these types of amenities – you can price their rental cost into ticket prices and make them available to everyone, offer them as a part of an upgraded premium package, or have them available on a pay-per-use basis for attendees.

Kerkstra Luxury Portable Restroom Service Inc. provides portable restroom service across Michigan and luxury restroom trailers for all of the states surrounding the Great Lakes. Take a look at our mobile restroom trailers and request a quote today!

5 Ways Not Having Enough Bathrooms Will Ruin Your Event

What’s the worst thing that can happen at your event? Not having enough bathrooms!

We deal with corporate event planners, party planners, engaged couples, and tons of other people every year who are looking for portable restroom rentals for their upcoming events and we tell them all the same thing: you can’t have too many bathrooms! The reason for this is simple – skimping on the bathrooms for your event can ruin it even if everything else goes perfectly. Sometimes people are skeptical and think that we’re just trying to sell them on getting more units or trailers than they’ll actually need, but that’s not the case at all. Don’t believe us? Here are 5 ways that not having enough restrooms can ruin the success of your event now and in the future:

  1. Unsatisfied Attendees
  2. A great way to frustrate people at your event is to make them wait in long lines. But while people tend to wait in lines for food, beverages, and merchandise without much complaining, bathroom lines always make people angry because having to hold it when you really need to use the facilities isn’t comfortable.

    A lot of people head for the bathrooms when they first arrive at an event and/or just before leaving, which means that long bathroom lines may be the first and/or last thing that they experience at your event. Don’t start off your event on the wrong foot by frustrating people when they first get there, and don’t end your event by having a bad experience be the last thing that event attendees remember. Instead, rent enough units from your local portable toilet supplier to accommodate all your guests comfortably and ensure that they’re clean and well-maintained.

  3. Reduced Length of Visits
  4. People won’t stay at your event for as long if they have to leave to use the bathroom. If you’re hosting an event where you want people to stick around to make it successful (to make purchases, participate in activities, create a packed vibe, etc.), this can be a real killer. Get attendees to stay for the duration of your event by providing for their basic needs (bathrooms, food, shade, places to sit, etc.) to make them comfortable.

  5. Fewer Families
  6. Families and bathrooms go together like peanut butter and jelly – they’re meant to be. Parents instinctively look for larger bathrooms to accommodate an adult and multiple children (or a child in a stroller) all at once to make bathroom trips easier. Not having handicapped stall-sized bathrooms or enough bathrooms to get people in and out quickly is a big turn off for parents and other caregivers. If you don’t have enough bathrooms, the word will spread quickly and it’ll cause families to stay away because people with children don’t want to hear their kids whine and cry when they must wait in long bathroom lines (or worse yet, clean up after accidents occur).

  7. Unsanitary Conditions
  8. If you’re serving food at your event, having enough bathrooms is an absolute must-have! Aside from just the inconvenience of having to wait to use the restroom, trying to have too many people use too few toilets can cause the units to run out of hand sanitizer/soap. The last thing you want is people to use the bathrooms and then be handling and consuming food without an adequate way to wash their hands and kill germs. This makes a foodborne illness outbreak more likely, which can make people seriously sick and get your public event shut down.

  9. Decreased Long-Term Attendance
  10. Recurring annual or seasonal events hinge on providing a good experience for attendees so that they’ll want to return in the future. We already covered how not having enough portable toilets can irritate attendees and cause them to cut their time at your event short, but the long-term implication is that they may not return in the future either. Worse yet, they may share their bad experience with other people who are interested in your event and dissuade them from wanting to go the next time you put it on.


    Kerkstra Luxury Portable Restroom Service Inc. provides portable restroom service across Michigan and luxury restroom trailers for all of the states surrounding the Great Lakes. Take a look at our mobile restroom trailers and request a quote today!

It’s Not Too Early to Start Planning Your Next Outdoor Event

The temperatures have fallen and snow is on the ground, but that doesn’t mean it’s too early to start planning your spring or summer event. In fact, now is when you should start putting the details together for your warm weather outdoor event to ensure that everything will run smoothly. Whether you’re planning a wedding, large community event, fundraiser, neighborhood party, or anything else, you’ll need to take four important steps well in advance of the big event:

  1. Vision Board
  2. The first step in planning a great event is visualizing what that event will look like. Put together a vision board that highlights who will be at the event, what kind of food will be served, which decorative touches you’ll use, how you’ll organize your venue, etc. Having visual examples of what you want to accomplish will

  3. Check Event Calendars
  4. For big events, always check local public calendars to ensure that your event won’t have to compete against any other popular happenings. You want to give your event the best chance of succeeding by not dividing your audience.
    For smaller events, check the personal calendars of key guests to find a date that’s suitable for everyone that you want in attendance. Don’t make people choose between your event and other important things going on in their lives.

  5. Generate a Guest List
  6. Decide who you’ll invite and start creating invitations or event announcements to get people invested in your event early on. The more buy-in you get for your event at the beginning, the more interest you’ll generate and the more help you’ll have planning the event later on.

  7. Secure Popular Vendors in Advance
  8. The hardest part of planning any event is finding the right vendors. Whether it’s a caterer or portable restroom service, be sure that you can book the best vendors for your event. Call in advance to research rates and put down a deposit to hold your date.

Kerkstra Luxury Portable Restroom Service Inc. provides portable restroom service across Michigan and luxury restroom trailers for all of the states surrounding the Great Lakes. Take a look at our mobile restroom trailers and request a quote today!

4 Ways to Make Your Event More Handicapped Accessible

The goal of any public event is to attract a wide audience, but if you’re not planning your event with handicapped attendees in mind, you may miss out on getting the largest audience possible. People with mobility issues, anyone in a wheelchair, families with strollers, and other handicapped individuals have just as much right as anyone else to attend public events. This is why it’s so critical that you plan your event mindfully so that they can have the same experience as anyone else. There are a few simple ways that you can make your upcoming event more handicapped accessible:

  1. Lower Counters
  2. Ticket counters, concession counters, and any other areas where people may need to pick up items or pay for thing should be low enough for people in wheelchairs to use them easily. If it’s not possible to lower these counters, you can always provide a lower table alongside existing counters to give people in wheelchairs better accessibility. But simply reducing counter heights isn’t enough – you also have to provide enough space for anyone on crutches or in a wheelchair to get access to the counters as well. The easiest way to ensure that you’re providing enough space is to test them out ahead of time to identify any issues that might arise.

  3. Widen Pedestrian Lanes
  4. Narrow pedestrian lanes constrict traffic and can create a difficult situation for handicapped individuals to maneuver through. To keep people moving and allow enough room for wheelchairs and strollers to get through, widen all pedestrian lanes as much as possible. It’s also a good idea on walkways to provide areas where people who need a little extra time can pull off to the side to rest to allow others to pass.

  5. Provide ADA Portable Toilets
  6. Make sure that the portable toilet supplier that you use for your event will provide handicapped accessible units for event attendees to use. ADA-compliant restrooms allow people who need extra room the space that they need to get in, move around, and use the facilities with ease. Ensure that you have plenty of ADA portable toilets to accommodate guests and that they are placed in a location that’s easy for handicapped individuals and families to get to.

  7. Use Ramps and Ground-Level Access
  8. Any area that doesn’t have ground-level access should have a wheelchair ramp to provide handicapped accessibility. Giving as many areas as possible ground-level access will reduce your costs by requiring fewer ramps and lifts. Remember, if ramps are outside, you may need to incorporate anti-slide mats or tape to prevent falls in the case of wet conditions.

Kerkstra Luxury Portable Restroom Service Inc. provides portable restroom service across Michigan and luxury restroom trailers for all of the states surrounding the Great Lakes. Take a look at our mobile restroom trailers and request a quote today!

The Top 5 Must-Haves for Any Event

We service a lot of different types of events here at Kerkstra, but one thing that we’ve noticed is that a lot of the most successful events share a few of the same qualities. Whether it’s an annual community marathon, music festival, employee appreciation event, or even a seasonal clam bake the best events follow the same script. If you want your upcoming event to be a smash success, you need to nail down these 5 must-haves for any event:

  1. A Location with “The Wow Factor”
  2. A location can make or break an event (and sometimes a location is the very cause for the event). When selecting the right location for your event, consider the amenities offered and ensure that they fit the overall objective for your event. Now, there may be times when the location is basically chosen for you. For instance, if you’re planning a sporting event, you may not have too many options to host your game or race; but if you’re planning a seasonal or corporate event you’ll have a lot more locations to choose from. Ensure that the location you book has enough space for all of your guests, favorable hosting policies if you plan on bringing in entertainment, plenty of luxury restrooms to accommodate everyone, and enough of a draw to entice people to attend.

    In West Michigan, some of the most popular event locations include:

    • Scenic lakeshore areas
    • Breweries and vineyards
    • Botanical gardens and art parks
    • Colleges and Universities
    • Parks and nature preserves
    • Farms and rural settings

    Hopefully those provide you with some inspiration for your event!

  3. A Great Guest List
  4. The guest list is essential when it comes to shaping an event and, therefore, is crucial to it being successful. Inviting the right people ensures that your event will be filled with the right audience for whatever you’re hosting. Send invites to anyone who needs to be in attendance as well as anyone who may contribute to the success of the event. For instance, for non-profit organizations this means inviting the founders, current contributors, and other interested supporters who may contribute in the future. For community events and other functions where guests are not invited individually, the more the merrier! Invite people to come out and get location news and radio stations to hype your event for maximum exposure.

  5. The Right Entertainment
  6. The right entertainment for your event can vary from a live band to a clown or caricaturist to a giant outdoor movie screen. Ensure that whoever (or whatever) you bring to your event to entertain your guests is appropriate for your demographic. Nothing ruins an event faster than having entertainment that doesn’t appeal to your audience. Encourage people to stick around by properly spacing out the timing of different entertainment offerings and give people a variety of options to choose from to ensure there will be something fun for everyone.

  7. Ways to Capture the Memories
  8. Having a professional photographer capture your event or offering a photo booth is a great way to allow guests to remember the fun they had at your event. You can also encourage guests to share pictures and memories on social media with a dedicated page or hashtag so that people can appreciate others’ memories as well. However you decide to it, helping guests to capture memories of the event gives them a palpable way to hold onto the fun that they had, which is key to hosting a great event.

  9. Staying Power
  10. For annual or recurring functions, you’ll want your event to have staying power. This means getting guests excited about the next occurrence of your event. Tease them with what your planning for next year (or better yet, allow them to contribute ideas for next year’s event). For paid events, offer discounts or gifts if they purchase tickets for next year in advance. Encourage guests to rate your event on specific topics and then use the feedback you got from this year’s event to make next year even better!

Kerkstra Luxury Portable Restroom Service Inc. provides portable restroom service across Michigan and luxury restroom trailers for all of the states surrounding the Great Lakes. Take a look at our mobile restroom trailers and request a quote today!

Winter Celebrations and Your Restroom Needs

The winter may seem like an odd time to need a portable bathroom, but the reality is that there are lots of events during colder months that may require luxury restroom trailers! Outdoor winter community events like an ice festival, holiday parade, polar bear plunge, or other cold-weather tradition will bring out crowds of people, requiring public restrooms for use. Private events like bonfires, holiday soirees, or Christmas tree burning parties may require outdoor restrooms for guests as well for convenience. And there are also times when a portable toilet supplier is needed in an emergency situation, like when pipes freeze at a church or school.

No matter why you need a portable bathroom, you can be sure that the unit(s) that you get from Kerkstra will be the right fit for your winter celebration for the following reasons:

Heated Units

Our luxury restrooms are upscale bathroom trailers that are climate controlled, which means that your attendees will have a nice warm place to use the bathroom. This is a big step up from old-fashioned outhouses or standard porta potties. The restroom trailers all have countertops around sinks as well for attendees to place mittens and hats on while using the facilities and mirrors for them to re-applied before going back out in the cold.

Adequate Lighting

With the sun going down so early during the winter it’s important to ensure that any bathrooms you provide have adequate light to allow them to be used safely. You don’t want someone falling and hurting themselves. Luxury portable toilets have enough lighting inside for people to feel comfortable using them even in the dark. Properly illuminating bathrooms also speeds up use by letting people get in and out efficiently, which means less waiting in line.

Convenient Location

Sometimes there are restrooms available for people to use that aren’t conveniently located for attendees. This is especially problematic in the cold weather because it can mean walking in snow and ice to get to and from facilities. By having a portable restroom service bring trailers to supplement the existing facilities, you can offer attendees a more suitable restroom solution.

Dependable Service

Even during the winter, you can expect the same reliable service as always from Kerkstra. We have many years of experience battling the weather to provide dependable service to our customers! Count on Kerkstra today!

Kerkstra Luxury Portable Restroom Service Inc. provides portable restroom service across Michigan and luxury restroom trailers for all of the states surrounding the Great Lakes. We lead the industry in portable restroom service for construction sites, agricultural applications, weddings and special events – find out more!

6 Outdoor Concert Must-haves

Outdoor concerts are great fun for all ages throughout the summer and fall, but planning a great concert can be a lot of work! Before planning a community concert or music festival, check out these helpful tips on how to put together a great event:

  1. Killer Lineup
  2. A concert is only as good as the talent that’s brought in to perform. Having a solid lineup of bands or artists is a surefire way to host a concert that people will remember for years to come. This is also a great way to keep people coming back for annual events!


    Having a variety of music genres represented will allow you to appeal to a wider audience and put together a full-day, weekend or week-long event. To accommodate lots of acts multiple stages are usually erected in the same vicinity or nearby venues are used to host musicians so that performances can overlap during the schedule. This keeps an audience entertained with lots of things to do and maintains a high energy level, which equals more fun.

  3. Food, Drinks, and Merchandise
  4. It’s important to provide food and beverages for purchase so that fans stay hydrated and fed throughout the event, which is especially important for longer events. Thirsty or hungry fans can spell disaster, especially in hot temperatures. Plus, vending is a prime opportunity to make money off of concertgoers!


    Event and band merchandise is also a great seller and fantastic revenue opportunity! Fans love collecting t-shirts, hats, posters, stickers and other merch. Plus, if any bands are planning autograph sessions, then fans will need things for them to sign. Providing this gear for sale lets fans be prepared for all of the event activities.

  5. Plenty of Bathrooms
  6. Having adequate restrooms for concert attendees is essential to maintaining proper sanitation. But aside from the basic cleanliness element, plentiful bathrooms make fans happy because it means they get to spend more time enjoying music instead of waiting in line to use the facilities. Less time in the bathroom line also encourages fans to stick around longer and frees them up to spend their time buying items that are for sale.


    In the case of a multi-day music festival, showers are also much appreciated by concertgoers. Some festivals offer paid passes to use luxury restroom trailers with showers.

  7. Fan Experiences
  8. Offering autograph sessions, audience Q&A’s, and “meet the artist” opportunities are the types of experiences that fans love! Promoting exclusive opportunities can boost ticket sales and spreading them out throughout the day is likely to keep fans around before and after concerts. These can either be offered free of charge or included in premium pass purchases.

  9. Enough Staff to Control the Event
  10. Always follow normal safety guidelines when it comes to hiring and training qualified staff because keeping control over the event is of paramount important from a safety perspective. It will also help fans to have fun and enjoy the overall event even more. Having enough staff and volunteers will allow you to provide the fan support needed when people are lost, need information, have questions, require medical attention, etc.

  11. Good Weather
  12. Obviously you can’t order up good weather, but planning a concert for a time that typically has more optimal local weather is always a good idea. Don’t plan outdoor concerts for the hottest or coldest time of the year and try to avoid precipitation where possible. Having items in place to lessen the effects of the weather is always a good precaution to take. Tents can help shield fans against direct sunlight and from rain, while providing heaters or indoor areas to warm up helps in cold temperatures.

Kerkstra Luxury Portable Restroom Service Inc. provides portable restroom service across Michigan and luxury restroom trailers for all of the states surrounding the Great Lakes. We provide portable restroom service for construction sites, agricultural applications, concerts, weddings and events!

How Many Portable Toilets Will I Need for My Event?

When you’re planning an event, it can be difficult to determine how many bathrooms you’ll need. There’s nothing worse than having too few restrooms to accommodate everyone because long lines will form and people will become disgruntled instead of having fun. However, you also don’t want to spend more money than you need to. So what’s the solution?

You can take a look at our event planner chart and give us a call and we’d be happy to help you out! To do some preliminary prep work, start thinking about the following components:

Number of Units

The number of porta potty units that you need is contingent upon two factors – the number of guests attending and the length of the event. Obviously more units will be needed for larger events or longer events, but for a detailed breakdown of portable toilet recommendations review our portable toilet event planning table. These numbers may need to be altered for events where higher than average usage is expected due to increased food and beverage consumption, but these serve as a general guide for most events.

ADA Compliant Units

ADA compliant restrooms are needed for most events to provide handicapped bathroom accessibility for disabled people. Depending on the nature of your event though, you may want to have more of these bathroom units than the minimum requirement. These larger units are great for families with small children because they allow parents to easily bring their children in with them. Handicapped restrooms are also good for events where people may have to change their clothes because they are more spacious.

Specialty Units and Trailers

Elite units are similar to standard porta potties but they have added features like flushing toilets, small sinks, shelves, and other convenient features. These are great for more upscale events where you want more amenities than a standard bathroom unit would provide.

A step above out Elite units are out Luxury Restroom Trailers, which offer the same bathroom accommodations that you would expect to see in a hotel or other nice establishment. These luxury restrooms are climate controlled, have running water, utilize flushing toilets, and have elegant finishes like wooden cabinetry and well-lit mirrors.

Hand Washing Stations

Standalone hand washing stations allow guests to wash their hands after exiting the restroom units. These stations are great for events where people will be eating because it promotes cleanliness by offering another option in addition to the hand sanitizer pumps located in the individual units. These stations let multiple people wash their hands at once, speeding up lines and letting people get back to the fun.

Hand washing stations also allow people the opportunity to wash their hands with soap and running water without having to use the bathroom if they would like. This is a popular option for outdoor events among guests of all ages, but especially parents who may want to wash off kids’ hands or faces after they are done playing or eating.

Kerkstra Luxury Portable Restroom Service Inc. provides portable restroom service across Michigan and luxury restroom trailers for all of the states surrounding the Great Lakes. We provide portable restroom service for construction sites, agricultural applications, events, weddings and much more!